Updated on 03/07/202415/03/2024/

6 – Status Wizard

Status Wizard

The status wizard is an aid to change the enrolment status or complete enrolments and process the enrolment and underlying components correctly and in bulk. The wizard is found under enrolment actions:

The status wizard shows all available statuses an enrolment can be changed to based on the current status. A detailed definition and help text will inform you what the action of the status change in SELMA will be:

Once the status is changed, a message will be written into the event log of the enrolment. Below table explains the detailed actions the wizard takes based on the current status and the new status:

Current Status	New Status	Enrolment Status	Applicable to components with	Components Completion Code change to	Component Completion Date	Enrolment Completed Successfully checkbox	Enrolment Completion date
Confirmed	Provisional	Provisional	completion code 0 or 1
	Finished and Completed	Finished and Completed	– changes to ‘Finished and Completed’ if all components are completed (with completion code 0 or 1 and current component status are not ‘cancelled’).			checked	selected date
	Finished and Completed	Finished and Completed	– For incomplete components (with a completion code of 0 or 1), users can select the following option to process these incomplete components:
			Cancelled			checked	selected date
			Finished and Completed	2	selected date	checked	selected date
			Delete	Components will be deleted
	Cancelled	Cancelled	completion code 0 or 1
	On Hold	On Hold
	Waitlisted	Waitlisted
On Hold	Provisional	Provisional	completion code 0 or 1
	Confirmed	Confirmed
	Cancelled	Cancelled
	Waitlisted	Waitlisted	Enrolment page will be non-editable until status is changed back
Waitlisted	Provisional	Provisional	completion code 0 or 1
	Confirmed	Confirmed
	Cancelled	Cancelled
	On Hold	On Hold
Cancelled	Provisional	Provisional	completion code 0 or 1
Cancelled	Confirmed	Confirmed	completion code 0 or 1
Finished and Completed	Confirmed	Confirmed	components that not of completion code 2 or X	1		uncheck	Remove (null)
Provisional	Confirmed	Confirmed	completion code 0 or 1
	Cancelled	Cancelled	completion code 0 or 1
	On Hold	On Hold
	Waitlisted	Waitlisted

Empty means unchanged
‘Exclude from SDR reported’ status can only be selected manually per component.

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Updated on 03/07/202424/01/2024/

1 – Enrolments

This page explains what functionalities the “Enrolments” at the navigation menu can have. Functionalities will all be dependent on your subscription plan. To find out about subscriptions check out our Plans. This includes managing enrolments, and enrolling students, invoices, orders and public trusts. Jump to a section:

Updated on 03/07/202424/01/2024/

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Updated on 03/07/202415/03/2024/

8 – Public Trust

Public Trust Some providers in New Zealand must protect the students fees in a trust for the duration of the students studies and will receive a drip feed of the funds until the enrolment is complete. A popular provider for this trust service is Public Trust. If you use Public Trust as a fee protect …

Updated on 03/07/202424/01/2024/

3 – Enrol Student(s)

To enrol student(s), there are two navigation you can follow. The quickest way is to navigate to Enrolments -> Enrol Student(s). The other way is to navigate to Enrolments -> Manage Enrolments -> click the “Enrol Student” Before you begin enrolling a student, please ensure that you have already added them as a student and …

Status Wizard

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