On this page:
- Manage Students
This page explains what functionalities the “Students” tab at the top of the navigation menu can have. Functionalities will all be dependent on your subscription plan.
This includes managing students, creating new student, merging student, uploading photos, and enrolment form.
Manage Students
‘Manage Students’, allows you to search for students in your organisation. If you have not created a student yet, please refer to the “Create / Edit Student” section.
To manage a student, look at the top of the screen and find the ‘Students’ field.
You will find a table with all of your students.
In the ‘advanced search’ section (hidden by default), you can search by one or more attributes and choose whether you would like your search phrase to contain, be equal to, or be larger/smaller than your chosen value.
From the ‘manage student’ screen you can either find a student you want to view or edit. You can also add a new student into SELMA from this screen.
Please note: Learn about using SELMA’s student grid in the Working with Grids article.
Student Screen
The profile contained in the student screen contains batches of information relating to the student and their relationship with you, the education provider.
Student Status
The status of a student is by default “Provisional”. In order to enrol a student, you have to change the status to “Ready”. Workflows are available to validate your information before making a student “Ready”. Talk to the SELMA team at support@selma.co.nz for a custom workflow.
Older records will be marked as inactive if there was no activity for a while (this is automated by SELMA). As soon as there is activity for the student again, the status will change to ‘Provisional’.
Inactive students are hidden by default on search grids – this improves the speed and handling of the software. If you want to search for inactive students, you can change the default criteria in the advanced search.