14.05.08 Update an ITR Enrolment

Once the enrolment is confirmed by the ITR. The ITR Status will show “ITR Active” and when in Edit mode, the green Enrolment Actions button will have multiple more functions highlighted in red:

Graphical user interface, text, application, email

Description automatically generated

The functions are used as below:

  • Send ITR Update Simple Enrolment

Enrolments can be updated through the update simple and complex programme functions in ITR. The only information that can be changed when updating an enrolment is the learner enrolment date in the programme. You can also add unit standards or remove nonmandatory unit standards from the enrolment. This includes additional unit standards for complex apprenticeships and unit standards associated with sub-programmes. If there is a need to change other information associated with the enrolment, you will need to either withdraw and re-enter the programme enrolment or delete the entire enrolment.

  • Send ITR MA NZA TA or Update Training Agreement message

Update a training agreement Provided the training agreement is not FINISHED, the elements in list below are updatable on the Update Training Agreement message: Where a learner has changed employer, use the transfer employer message to report the new employer details. This enables accurate reporting and analysis of learner history. Alternatively, the enrolment can be withdrawn and re-created; however, this is not the recommended method.

  • Elements:
    • Employer Head Office Name
    • Employer Sub Division Name
    • Employment Location TLA Code
    • Industry Code
    • MoE Exemption Code
    • Employment Type Code
    • Prior Activity Code
    • Training Agreement Signed Date
  • Transfer Programme

When a new programme version was created, manually transfer the enrolment to a new programme version with this message.

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14.05.09 Transfer ITR Enrolment

Transfer Enrolment to New Programme Version The process of transferring enrolments to the new program version is straightforward: Navigate to the enrolment associated with the old program version and edit it. After making the necessary edits, select the “Send Transfer Programme Version” link from the Enrolment Action button. This action will trigger the transfer process. …

14.05.05 Change Employer

Change Employer In the event of the student changing employment during their studies, the employer on the student record can simply be changed. Make sure you also select a contact for the new employer. To do so navigate to Students -> Manage Students -> Select desired student and under the “Student Details” tab you can …

14.05.01 Create ITR Programmes

In SELMA, the ITR works only for intakes and enrolments that are for an ITR programme. When a new programme is created, and the return type is set to “ITR”, every enrolment into it will automatically be an ITR enrolment. You can use SELMA simultaneously for programmes that are not reported through the ITR (e.g. …

14.05.14 ITR Messages / Reports

Manage Messages in the ITR Reporting Screen To navigate to the screen below, go to Reporting -> ITR. This is the central screen that shows all the messages going to the ITR and their responses. It is an extremely helpful screen to see what is awaiting a response, has validation errors or was processed successfully: …