Causes and how to fix them in SELMA – Below is a list of all relevant SDR errors that may be experienced in SELMA. Use the search function in your browser to search for the error code.
| Error# | Error Message | SDR Field | SDR File |
| 100 | Provider Code in File does not match Provider Code of SDR owner | INSTIT | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 101 | GENDER is not M, F or D | GENDER | STUD |
| Cause | How to fix it |
| No gender selected against the student | Find the student in SELMA and make sure a gender is selected on the main tab of the student record. |
| Error# | Error Message | SDR Field | SDR File |
| 102 | DOB is invalid or blank | DOB | STUD |
| Cause | How to fix it |
| Date of Birth is invalid or blank | Find the student in SELMA and make sure a date of birth is entered and the student is not younger than 5 years old and not older than 100 |
| Error# | Error Message | SDR Field | SDR File |
| 105 | ETHNICITY is not in the classification list or is blank | ETHNIC | STUD |
| Cause | How to fix it |
| Either of the three ETHNICITY values in the NZ Compliance tab of the student is not in the classification list or is blank | SELMA updates the list of ethnicities according to the published changes in the SDR, however, for record keeping reasons, deprecated ethnicities are not removed from SELMA and selecting a deprecated ethnicity might cause this error. Select a valid ethnicity that is listed in the latest SDR appendix file. |
| Error# | Error Message | SDR Field | SDR File |
| 108 | FIRST_YR is current year and PRIOR_A is not 01, 02, 03, 04, 08, 09 | PRIOR_A | STUD |
| Cause | How to fix it |
| The student has a prior activity set that indicates that the student studied in tertiary education before, however the first year of tertiary education is set to the current year. | If the student studied in tertiary education before, set the field to the correct year when the student first studied in tertiary education. Otherwise, the prior activity might be wrong and needs to be changed to either code 05,06,07,10,11 or 12. |
| Error# | Error Message | SDR Field | SDR File |
| 112 | S_SCHOOL is not in classification | S_SCHOOL | STUD |
| Cause | How to fix it |
| The secondary school value in the NZ Compliance tab of the student is not in the classification list or is blank | SELMA updates the list of secondary schools according to the published changes in the SDR, however, for record keeping reasons, deprecated schools are not removed from SELMA and selecting a deprecated school might cause this error. Select a valid school that is listed in the latest SDR appendix file. |
| Error# | Error Message | SDR Field | SDR File |
| 113 | Y_SCHOOL is less than year of birth +5 or greater than current year | Y_SCHOOL | STUD |
| Cause | How to fix it |
| The students Last Year at Secondary School is invalid. | Go to the student record and set the Last Year at Secondary School on the NZ Compliance tab to be a valid year. |
| Error# | Error Message | SDR Field | SDR File |
| 114 | NAMEID is blank | NAMEID | STUD |
| Cause | How to fix it |
| Student does not have a first and not surname entered in SELMA. The name ID is derived from the first few letters of the first and surname entered in SELMA | This is very unlikely to happen but if this error occurs, make sure a first and surname is entered against the student in SELMA and the names does not start with a special character. |
| Error# | Error Message | SDR Field | SDR File |
| 115 | FIRST_YR is current year and PRIOR_A is 01 and S_SCHOOL is 1040 | S_SCHOOL | STUD |
| Cause | How to fix it |
| First year of tertiary education is the current year, and the prior activity is secondary school student but the secondary school selected is invalid. | Chang the selection of the secondary school field in the Students NZ Compliance tab in SELMA. |
| Error# | Error Message | SDR Field | SDR File |
| 116 | FIRST_YR is current year and PRIOR_A is 01 and Y_SCHOOL is blank | Y_SCHOOL | STUD |
| Cause | How to fix it |
| First year of tertiary education is the current year, and the prior activity is secondary school student but the year of completion of secondary school is blank. | In SELMA, set the Last Year at Secondary School in the Students NZ Compliance tab. |
| Error# | Error Message | SDR Field | SDR File |
| 117 | FIRST_YR is greater than the current year | FIRST_YR | STUD |
| Cause | How to fix it |
| The first year of Tertiary Education for a student cannot be in the future. | Go to the student record and set the First Year of Tertiary Education on the NZ Compliance tab to be a valid year. |
| Error# | Error Message | SDR Field | SDR File |
| 119 | FIRST_YR is current year and S_SCHOOL is blank | S_SCHOOL | STUD |
| Cause | How to fix it |
| First year of tertiary education is the current year and the secondary school selection is blank. | In SELMA, set the Last Secondary School in the Students NZ Compliance tab. |
| Error# | Error Message | SDR Field | SDR File |
| 121 | CITIZEN is blank | CITIZEN | STUD |
| Cause | How to fix it |
| Citizenship field on the student record is not filled. | On the student main tab, set a citizenship country. |
| Error# | Error Message | SDR Field | SDR File |
| 123 | ATTEND is blank or contains a value other than 1, 2, 3 or 4 | ATTEND | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 129 | DISABILITY is not 1, 2 or 9 | DISABILITY | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 130 | FINISH is not Y or N or is blank | FINISH | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 132 | CITIZEN code is not on classification list | CITIZEN | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 133 | SEC_QUAL code is not in classification list | SEC_QUAL | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 135 | FIRST_YR of enrolment is less than year of birth | FIRST_YR | STUD |
| Cause | How to fix it |
| The age of the student at the start of the first tertiary year is invalid | Change the date of birth |
| Error# | Error Message | SDR Field | SDR File |
| 136 | FIRST_YR is current year and PRIOR_A is 01 and value is 99 | SEC_QUAL | STUD |
| Cause | How to fix it |
| First year of tertiary education is the current year and the prior activity is secondary school student, but the secondary school qualification is invalid. | Chang the selection of the secondary school qualification field in the Students NZ Compliance tab in SELMA. |
| Error# | Error Message | SDR Field | SDR File |
| 138 | Course end date is before course start date | CRS_END | COUR |
| Cause | How to fix it |
| Mismatching course start and end date. | Change the start or end date in the enrolment component edit menu so that the start date is prior to the end date of the course. |
| Error# | Error Message | SDR Field | SDR File |
| 139 | The course withdrawal date is not between the course start date and course end date if FUNDING is not 31 | CRS_WTD | COUR |
| Cause | How to fix it |
| A students withdrawal date must be between the start and end date of the course. | Change the withdrawal date of the course in the enrolment component edit menu. |
| Error# | Error Message | SDR Field | SDR File |
| 140 | CRS_SITE is blank | CRS_SITE | COUR |
| Cause | How to fix it |
| The approved site code for a course enrolment is missing. | In SELMA, under “Campus”, set the TEC site code to a valid two-digit number. |
| Error# | Error Message | SDR Field | SDR File |
| 141 | CRS_SITE does not exist or not yet approved | CRS_SITE | COUR |
| Cause | How to fix it |
| The site code for a course enrolment is wrong. | In SELMA, under “Campus”, set the TEC site code to a valid two-digit number. |
| Error# | Error Message | SDR Field | SDR File |
| 143 | IWI is not valid | IWI | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 144 | The course start date is prior to date of approval for funding in Qualification | CRS_SRT | COUR |
| Cause | How to fix it |
| The course was approved for funding in STEO after the course start date reported. | Change the course start date for the student or speak to TEC to get the funding approval at an earlier date. |
| Error# | Error Message | SDR Field | SDR File |
| 150 | PRIOR_A is not valid | PRIOR_A | STUD |
| Cause | How to fix it |
| The prior activity is not a valid selection. | Although this should not happen in SELMA, the fix would be to change the Prior Activity of the student in the NZ Compliance tab of the student record. |
| Error# | Error Message | SDR Field | SDR File |
| 151 | NSN reported is invalid | NSN | STUD |
| Cause | How to fix it |
| The NSN number entered in SELMA does not exist. | Look up the correct NSN number for the student or create one if necessary. |
| Error# | Error Message | SDR Field | SDR File |
| 152 | NSN reported is not unique in student file | NSN | STUD |
| Cause | How to fix it |
| Two students in SELMA have the same NSN number. | |
| Error# | Error Message | SDR Field | SDR File |
| 153 | NSN is invalid for reporting, is not a master NSN | NSN | STUD |
| Cause | How to fix it |
| The NSN set in SELMA is not a valid NSN, it was merged in the past. | Find the master NSN for the student and update it in SELMA |
| Error# | Error Message | SDR Field | SDR File |
| 154 | Date of Birth reported does not match Date of Birth on NSN | NSN | STUD |
| Cause | How to fix it |
| DoB in NSN does not match the DoB set in SELMA | Check the students correct DoB and either update NSN or update the DoB in SELMA. |
| Error# | Error Message | SDR Field | SDR File |
| 155 | FEE is not numeric or is blank | FEE | CREG |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 156 | Student’s Name, DOB and Residential Status must be verified for a Type D student | NSN | STUD |
| Cause | How to fix it |
| The NSN record is not verified. | Verify the NSN record in NSN by sighting legal documents. |
| Error# | Error Message | SDR Field | SDR File |
| 164 | FOREIGN FEE is not numeric | FOREIGN_FEE | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 202 | Qualification Code in Qualification Completion is duplicated for same student | QUAL | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 211 | Main subject is not on list | MAIN | CREG |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 220 | COMPLETE is not 0, 1, 2, 3, 4, 5, 6, 7 or 8 | COMPLETE | COMP |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 251 | NSN created after the cut-off date | NSN | STUD |
| Cause | How to fix it |
| The NSN number for the learner was created before the SDR cut off date. | Get in touch with TEC to fix this error. |
| Error# | Error Message | SDR Field | SDR File |
| 252 | NSN does not exist | NSN | STUD |
| Cause | How to fix it |
| The NSN number entered in SELMA does not exist. | Look up the correct NSN number for the student or create one if necessary. |
| Error# | Error Message | SDR Field | SDR File |
| 254 | Gender reported does not match Gender on NSN | NSN | STUD |
| Cause | How to fix it |
| Gender in NSN does not match the Gender set in SELMA | Check the students correct Gender and either update NSN or update the Gender in SELMA. |
| Error# | Error Message | SDR Field | SDR File |
| 256 | NAMEID reported does not match NAMEID from NSN | NSN | STUD |
| Cause | How to fix it |
| First and Surname in NSN do not match the First and Surname set in SELMA | Check the students correct names and either update NSN or update the names in SELMA. |
| Error# | Error Message | SDR Field | SDR File |
| 305 | Open course change requests for this course code already exist | COURSE | COUR |
| Cause | How to fix it |
| One or more details of a course in SELMA submitted via the CREG file does not match the data in STEO/DXP and a change request for the course is already open in STEO/DXP | Get the change request approved in STEO/DXP. Make sure the details of the course in SELMA (under curriculum -> component -> NZ Compliance Tab) match the details in STEO/DXP exactly. |
| Error# | Error Message | SDR Field | SDR File |
| 310 | Record not in correct format | NULL | |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 331 | INTERNET does not contain a value 1, 2, 3 or 4 | INTERNET | CREG |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 335 | Enrolments against invalid deleted course on TEC course register | COURSE | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 337 | COURSE is not on TEC course register | COURSE | COUR |
| Cause | How to fix it |
| The course does not exist in STEO/DXP | Create the course in STEO/DXP and get it approved. |
| Error# | Error Message | SDR Field | SDR File |
| 347 | CATEGORY is not the same as the TEC course register for this course | CATEGORY | COUR |
| Cause | How to fix it |
| The curriculum settings in SELMA do not match the data in STEO / DXP | Change the course details in the curriculum settings (NZ Compliance tab) in SELMA to match STEO/DXP |
| Error# | Error Message | SDR Field | SDR File |
| 348 | CLASS is not the same as the TEC course register for this course | CLASS | COUR |
| Cause | How to fix it |
| The curriculum settings in SELMA do not match the data in STEO / DXP | Change the course details in the curriculum settings (NZ Compliance tab) in SELMA to match STEO/DXP |
| Error# | Error Message | SDR Field | SDR File |
| 353 | NZSCED is not the same as on TEC course register file for this course | NZSCED | COUR |
| Cause | How to fix it |
| The curriculum settings in SELMA do not match the data in STEO / DXP | Change the course details in the curriculum settings (NZ Compliance tab) in SELMA to match STEO/DXP |
| Error# | Error Message | SDR Field | SDR File |
| 354 | FEE < 0 | FEE | CREG |
| Cause | How to fix it |
| A fee with a negative value was added | Check the fee in the enrolment component edit menu is a positive figure |
| Error# | Error Message | SDR Field | SDR File |
| 357 | FACTOR is not the same as TEC course register for this course | FACTOR | COUR |
| Cause | How to fix it |
| The curriculum settings in SELMA do not match the data in STEO / DXP | Change the course details in the curriculum settings (NZ Compliance tab) in SELMA to match STEO/DXP |
| Error# | Error Message | SDR Field | SDR File |
| 358 | DIS_ACCESS is not 1 or 2 | DIS_ACCESS | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 362 | International fee-paying student has no FOREIGN FEE in either the Student file or the Course Register file (i.e. is zero) | FOREIGN_FEE | STUD |
| Cause | How to fix it |
| An international student has no foreign fee reported. | Check the foreign fee is added in the enrolment component edit menu. SELMA adds the foreign fee in the student file |
| Error# | Error Message | SDR Field | SDR File |
| 363 | FOREIGN FEE is blank on both Student and Course Register files | FOREIGN_FEE | STUD |
| Cause | How to fix it |
| An international student has no foreign fee reported. | Check the foreign fee is added in the enrolment component edit menu. SELMA adds the foreign fee in the student file |
| Error# | Error Message | SDR Field | SDR File |
| 364 | CRS_SRT is invalid or blank | CRS_SRT | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 365 | NZQFLEVEL must match the equivalent field in TEC Course Register | NZQFLEVEL | CREG |
| Cause | How to fix it |
| The curriculum settings in SELMA do not match the data in STEO / DXP | Change the course details in the curriculum settings (NZ Compliance tab) in SELMA to match STEO/DXP |
| Error# | Error Message | SDR Field | SDR File |
| 366 | COMPLETE must be 4 if CRS_WTD is not null | COMPLETE | COMP |
| Cause | How to fix it |
| A withdrawal date was added to the course enrolment but the completion code is not 4 “Withdrawn” | Remove the withdrawal date or change the completion to 4 in the enrolment component edit menu. Always use the withdrawal wizard in SELMA to prevent this from happening. |
| Error# | Error Message | SDR Field | SDR File |
| 368 | FOREIGN FEE has been reported on both the Student and Course Register files | FOREIGN_FEE | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 374 | CCCOSTS is not numeric or is blank | CCCOSTS_FEE | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 375 | CCCOSTS < 0 | CCCOSTS_FEE | STUD |
| Cause | How to fix it |
| A fee with a negative value was added | Check the fee in the enrolment component edit menu is a positive figure |
| Error# | Error Message | SDR Field | SDR File |
| 379 | MAX Exempt Fee is not numeric or is blank | MAX Exempt Fee | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 380 | MAX Exempt Fee < 0 | MAX Exempt Fee | STUD |
| Cause | How to fix it |
| A fee with a negative value was added | Check the fee in the enrolment component edit menu is a positive figure |
| Error# | Error Message | SDR Field | SDR File |
| 382 | NSN reported in Course Enrolment file is not in Student file | NSN | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 383 | COMPLETE is 0, 1, 2, 3, 4 or 8, CRS_END date is 2004 or greater and no corresponding enrolment is found | COMPLETE | COMP |
| Cause | How to fix it |
| A completion is reported but no course enrolment can be found for the completion. | This can happen when a completion needs to be reported in the April SDR but the course start or end date of the coresponding course has been changed since the December SDR. Change the start and end date of the course back to what it was in the previous SDR submission. |
| Error# | Error Message | SDR Field | SDR File |
| 388 | COMPLETE is 1 and course end date has passed | COMPLETE | COMP |
| Cause | How to fix it |
| A student is on course but should be on exension. | This should technically not happen in SELMA as SELMA processes extensions automatically.If this occurs, change the completion code in the enrolment component edit menu to “0 Valid Extension” |
| Error# | Error Message | SDR Field | SDR File |
| 391 | COMPLETE is 0 for more than three consecutive SDR periods | COMPLETE | COMP |
| Cause | How to fix it |
| A student has been given an extension (COMPLETE 0) for more than 3 SDR’s. | Either complete the students course enrolment or withdraw it. Report either COMPLETE 2, 3 or 4. |
| Error# | Error Message | SDR Field | SDR File |
| 394 | COMPLETE is 2, 3 or 8 and course has not started | COMPLETE | COMP |
| Cause | How to fix it |
| A course can not be reported as completed before the course start date. | Change the COMPLETE code to 1 in the enrolment component edit menu. |
| Error# | Error Message | SDR Field | SDR File |
| 395 | Course end date cannot be blank for both enrolment and completion returns | CRS_END | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 396 | Qualification code cannot be blank | QUAL | COUR |
| Cause | How to fix it |
| No qualification code is entered in the NZ Compliance tab of the programme. | In SELMA, in the curriculum -> Programme settings. On the NZ Compliance tab, enter the correct QUAL code as it is approved in STEO/DXP |
| Error# | Error Message | SDR Field | SDR File |
| 397 | FIRST_YR puts student at age less than 5 or greater than 100 (calculated from DOB) | FIRST_YR | STUD |
| Cause | How to fix it |
| The age of the student at the start of the first tertiary year is invalid | Change the date of birth |
| Error# | Error Message | SDR Field | SDR File |
| 402 | CRS_SITE is 98 and ATTEND is 1 or 4 | CRS_SITE | COUR |
| Cause | How to fix it |
| The course site 98 suggests distance learning but the ATTEND code suggests intramural delivery. | Change the ATTEND code or the course site of the intake (Campus) |
| Error# | Error Message | SDR Field | SDR File |
| 403 | ETHNICITY contains a duplicate or triplicate code | ETHNIC | STUD |
| Cause | How to fix it |
| The same ethnicity is selected twice or three time for the student. | Change the ethnicites in the students NZ compliance tab. Only one ethnicity is mandatory. |
| Error# | Error Message | SDR Field | SDR File |
| 405 | ASSIST is 09 and ATTEND is 3 or 4 | ASSIST | COUR |
| Cause | How to fix it |
| Category of Fees Assessment for International Students for each enrolment can not be 09 (International On-Shore PhD student) if ATTEND mode is 3 or 4 | Change the ASSIST code or the ATTEND code in the enrolment component edit menu. |
| Error# | Error Message | SDR Field | SDR File |
| 408 | Age is less than 5 or greater than 100 | DOB | STUD |
| Cause | How to fix it |
| Date of Birth is invalid | Find the student in SELMA and make sure a date of birth is entered and the student is not younger than 5 years old and not older than 100 |
| Error# | Error Message | SDR Field | SDR File |
| 540 | Completion record is not unique in completion file | COMP File | COMP |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 541 | Completion record end date does not match enrolment record end date | CRS_END | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 544 | COMPLETE is 0 when course end has not been reached | COMPLETE | COMP |
| Cause | How to fix it |
| A student cannot be on an extension prior to the course end date being reached. | Change the COMPLETE code to 1 in the enrolment component edit menu. |
| Error# | Error Message | SDR Field | SDR File |
| 545 | CITIZEN Code is not valid for return year | CITIZEN | STUD |
| Cause | How to fix it |
| The citizenship code does not exist for the return year. | This can happen when you try to make a return for previous years and new citizenship codes have already been added to SELMA. Change the citizenship selection on the student’s main tab. |
| Error# | Error Message | SDR Field | SDR File |
| 546 | SEC_QUAL is not valid for return year | SEC_QUAL | STUD |
| Cause | How to fix it |
| In the return year, the selected SEC_QUAL (secondary school qualification) was not a valid selection. | Change the field in the Students NZ Compliance tab to a valid code in the specific year. |
| Error# | Error Message | SDR Field | SDR File |
| 547 | ETHNICITY is not valid for return year | ETHNIC | STUD |
| Cause | How to fix it |
| The ethnicity is not a valid selection. | Although this should not happen in SELMA, the fix would be to change the ethnicity of the student in the NZ Compliance tab of the student record. |
| Error# | Error Message | SDR Field | SDR File |
| 556 | PERM_POST_CODE is blank or not numeric | PERM_POST_CODE | STUD |
| Cause | How to fix it |
| The post code on the “Home” address in SELMA is invalid | Set the post code to a valid NZ post code |
| Error# | Error Message | SDR Field | SDR File |
| 558 | PERM_POST_CODE is not a valid Post Code | PERM_POST_CODE | STUD |
| Cause | How to fix it |
| The post code on the “Home” address in SELMA is invalid | Set the post code to a valid NZ post code |
| Error# | Error Message | SDR Field | SDR File |
| 559 | TERM_POST_CODE is blank or not numeric | TERM_POST_CODE | STUD |
| Cause | How to fix it |
| The post code on the “Term” address in SELMA is invalid | Set the post code to a valid NZ post code |
| Error# | Error Message | SDR Field | SDR File |
| 561 | TERM_POST_CODE is not a valid Post Code | TERM_POST_CODE | STUD |
| Cause | How to fix it |
| The post code on the “Term” address in SELMA is invalid | Set the post code to a valid NZ post code |
| Error# | Error Message | SDR Field | SDR File |
| 563 | RESIDENCY code is other than Y or N | RESIDENCY | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 565 | YR_REQ_MET is in the future | YR_REQ_MET | QUAL |
| Cause | How to fix it |
| The completion date for the qual is in the future | The year requirement met is derived from the date on the enrolment “Programme Outcome” tab. Set the correct Completion Date |
| Error# | Error Message | SDR Field | SDR File |
| 569 | YR_REQ_MET is blank or not numeric | YR_REQ_MET | QUAL |
| Cause | How to fix it |
| The completion date for the qual is not numeric | The year requirement met is derived from the date on the enrolment “Programme Outcome” tab. Set the correct Completion Date |
| Error# | Error Message | SDR Field | SDR File |
| 571 | Course Completion or Qualification Completion record does not have a corresponding Student Record | COMP, QUAL Files | COMP |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 573 | CREDIT value must be an integer | CREDIT | CREG |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 576 | FIRST_YR cannot be blank or 9999 if CITIZEN is NZL, AUS, or RESIDENCY or AUS_RESIDENCY is Y | FIRST_YR | STUD |
| Cause | How to fix it |
| A First Year of Tertiary Education has not been added to a domestic student. | Add the First Year of Tertiary Education in the Students NZ Compliance tab. |
| Error# | Error Message | SDR Field | SDR File |
| 577 | Student ID is in student file but missing in course enrolment file and qualification completion file | ID | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 581 | CITIZEN must be NZL or AUS, or RESIDENCY or AUS_RESIDENCY must be Y if ASSIST=00 | ASSIST | COUR |
| Cause | How to fix it |
| If ASSIST is 00 (Domestic Student), the CITIZEN field for the student must be NZ or AUS or the student needs to be an NZ or AUS resident. | Check the residency flag on the student NZ Compliance tab or set the citizenship for the student to AUS or NZ. |
| Error# | Error Message | SDR Field | SDR File |
| 588 | IWI is blank where ethnic group is identified as “211” and first year is current year | IWI | STUD |
| Cause | How to fix it |
| The ethnic group suggests the student is Maori but no IWI code was seleceted | Select at least one IWI code on the Student NZ Compliance tab in SELMA. |
| Error# | Error Message | SDR Field | SDR File |
| 590 | ASSIST is Blank or not a valid classification code | ASSIST | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 591 | Invalid Embedded Literacy and Numeracy Flag – Must be ‘Y’ or ‘N’ | EMB_LIT_NUM | CREG |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 592 | NZQFLEVEL for this course with Embedded Literacy and Numeracy is not in range 1 to 5 inclusive | EMB_LIT_NUM | CREG |
| Cause | How to fix it |
| Embedded literacy and numeracy is not necessary for qualifications above level 5. | Change the embed flag in the curriculum setup of the programme or the level of the qualification. |
| Error# | Error Message | SDR Field | SDR File |
| 594 | NZQF Level of the qualification associated with the enrolment must be 1, 2 or 3 if FUNDING = 22 | FUNDING | COUR |
| Cause | How to fix it |
| Youth guarantee funding cannot be used for qualifications of level 4 and higher. | Change the funding for the student on the enrolment main tab. |
| Error# | Error Message | SDR Field | SDR File |
| 595 | RESIDENCY or AUS_RESIDENCY must be Y, or CITIZEN is NZL or AUS, or ASSIST must be 00, 08, 13 or 14 if FUNDING = 22, 27, 28, 29 or 33 | FUNDING | COUR |
| Cause | How to fix it |
| The funding source is reseverd for domestic students only. | Check if the student is in fact an internaional student or change the funding source. |
| Error# | Error Message | SDR Field | SDR File |
| 596 | FUNDING = 22 is not valid for SDR prior 2010 | FUNDING | COUR |
| Cause | How to fix it |
| Funding 22 (YG) did not exist prior to the 2010 SDR | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 597 | Citizen cannot be 999 – Unknown | CITIZEN | STUD |
| Cause | How to fix it |
| Citizen cannot be 999 – Unknown | Change the citizenship selection on the student’s main tab. |
| Error# | Error Message | SDR Field | SDR File |
| 600 | YR_REQ_MET value cannot be less than 1999 | YR_REQ_MET | QUAL |
| Cause | How to fix it |
| The completion date for the qual is prior to 1999 | The year requirement met is derived from the date on the enrolment “Programme Outcome” tab. Set the correct Completion Date |
| Error# | Error Message | SDR Field | SDR File |
| 602 | ASSIST is 04 and FUNDING is not 01, 12, 30 or 32 | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 603 | ASSIST is 08 and FUNDING is not 01, 11, 12, 23, 25, 26, 27, 30, 32, 33, 35, 36 or 37 | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 604 | ASSIST is 13 and FUNDING is not 01, 11, 22, 25, 26, 27, 30, 32, 33 or 37 | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 605 | ASSIST is 12 and FUNDING is not 11 or 12 | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 606 | ASSIST is 06 and FUNDING is not 01, 12 or 30 | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 607 | ASSIST is 03 and FUNDING is not 02 or 12 for prior Aug 2019 submissions | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 608 | ASSIST is 01 and FUNDING is not 01, 20, 30 or 32 | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 609 | ASSIST is 09 and FUNDING is not 01, 02, 03 or 30 | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 610 | ASSIST is 00 or NULL and FUNDING is 02 | ASSIST | COUR |
| Cause | How to fix it |
| The Category of Fees Assessment for International Students (ASSIST) is not valid for the selected funding source | Change the ASSIST code on the component enrolment in SELMA or change the funding source accordingly. Check the SDR manual for valid combinations of ASSIST and FUNDING |
| Error# | Error Message | SDR Field | SDR File |
| 611 | FUNDING is blank or not a valid funding code | FUNDING | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 613 | FUNDING = 23, 35 or 36 and either ASSIST is not 00 or 08, or 13 or 14, or the ATTEND is not 1 or 2 | FUNDING | COUR |
| Cause | How to fix it |
| The combination of funding source, assist and attend code is not valid. | Change the funding, attend or assist code in the enrolment compont edit menu |
| Error# | Error Message | SDR Field | SDR File |
| 614 | FACTOR in the Enrolment file must be less than or equal to FACTOR in the course register for this course | FACTOR | COUR |
| Cause | How to fix it |
| The EFTS factor in the student’s component enrolment is bigger than the approved EFTS factor for the course. | This can happen when e.g. a EFTS value was updated on the enrolment component menu of a student but was update with a wrong value (e.g. during RPL). |
| Error# | Error Message | SDR Field | SDR File |
| 615 | FUNDING = 25, 27, 28 or 29 and ATTEND is not 1 or 2 | FUNDING | COUR |
| Cause | How to fix it |
| The funding sources 25-28 are only valid for ATTEND code 1 & 2 (student is residing in New Zealand) | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 616 | FUNDING = 25, 26, 27 or 28 and QUAL is not NZQF Level 1 or 2 | FUNDING | COUR |
| Cause | How to fix it |
| The funding sources 25-28 are only valid for Level 1 and 2 qualification enrolments | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 618 | FUNDING = 25 or 26 is not valid for SDR prior 2013 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source 25 and 26 did not exist prior to 2013 | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 620 | ASSIST is not 00, 08, 13 or 14 and FUNDING = 22, 25, 26, 27, 28, 29 or 33 | ASSIST | COUR |
| Cause | How to fix it |
| An ASSIST code was selected that is not valid for domestic funding. | Change the ASSIST code or the ATTEND code in the enrolment component edit menu. |
| Error# | Error Message | SDR Field | SDR File |
| 621 | FUNDING = 25 or 26 and course start date is not greater than 31/12/12 | CRS_SRT | COUR |
| Cause | How to fix it |
| Funding source 25 and 26 did not exist prior to 2013 | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 623 | CLASS 11.1 or 11.2 is not a valid classification code prior 2013 | CLASS | COUR |
| Cause | How to fix it |
| The classification code selected in the curriculum is not valid prior to 2013 | Change the classification in the curriculum setup of the course in the NZ Compliance tab. |
| Error# | Error Message | SDR Field | SDR File |
| 625 | FUNDING = 27, 28 or 29 not valid for SDR prior to 2014 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source 27-29 did not exist prior to 2014 | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 627 | FUNDING = 28 or 29 and Ethnicity is not Māori or Pacific Peoples | FUNDING | COUR |
| Cause | How to fix it |
| Funding source 28-29 are only valid for stuents with ethnicity of Maori or Pasifika | Chang the funding source of the enrolment or at least one ethnicity code on the student record. |
| Error# | Error Message | SDR Field | SDR File |
| 628 | FUNDING = 29 and QUAL is not NZQF Level 3 or 4 | FUNDING | COUR |
| Cause | How to fix it |
| The funding source 29 is only valid for Level 3 and 4 qualification enrolments | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 629 | If FUNDING = 22, student must have not reached their 20th birthday (if course start <= 2022) or 25th birthday (if course start >= 2023) at the time of the earliest course start date of the qualification being funded by Youth Guarantee | FUNDING | COUR |
| Cause | How to fix it |
| A student is too old to be funded by the Youth Guarantee scheme | Change the date of birth or enrol the student in a different fund. |
| Error# | Error Message | SDR Field | SDR File |
| 630 | FUNDING = 27, 28 or 29 and course start date is not greater than 31/12/13 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source did not exist prior to 2013 | Change the funding source on the enrolment to a valid funding source for the year |
| Error# | Error Message | SDR Field | SDR File |
| 631 | ASSIST=09 and Qualification Award Category is not 01 or 10 | ASSIST | COUR |
| Cause | How to fix it |
| The award category for the qualification is to low for the selected ASSIST code 09 (International On-Shore PhD student) | Change the ASSIST code or the ATTEND code in the enrolment component edit menu. |
| Error# | Error Message | SDR Field | SDR File |
| 632 | ASSIST=06 and Qualification Award Category is not 01, 10 or 11 | ASSIST | COUR |
| Cause | How to fix it |
| The award category for the qualification is too low for the selected ASSIST code 06 (Foreign research based post-graduate) | Change the ASSIST code or the ATTEND code in the enrolment component edit menu. |
| Error# | Error Message | SDR Field | SDR File |
| 633 | AUS_RESIDENCY code is other than Y or N | AUS_RESIDENCY | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 635 | FUNDING is 01 or 30 and QUAL NZQF LEVEL is 1 or 2 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source 01 or 30 are not valid for enrolments in level 1 and 2 qualifications | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 637 | CRS_END is invalid | CRS_END | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 640 | FUNDING = 30 and course start date is not greater than 31/05/15 | CRS_SRT | COUR |
| Cause | How to fix it |
| Funding source 30 is not valid for SDR prior to August 2015 | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 641 | FUNDING = 30 is not valid for SDR prior to August 2015 | CRS_SRT | COUR |
| Cause | How to fix it |
| Funding source 30 is not valid for SDR prior to August 2015 | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 643 | MANAAPPR is invalid for University | MANAAPPR | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 644 | MANAAPPR is other than Y or N | MANAAPPR | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 645 | MANAAPPR is Y and FUNDING is not 01, 02, 03, or 37 | MANAAPPR | COUR |
| Cause | How to fix it |
| The MANAAPPR (managed apprenticeship) flag is set to yes but is only valid with funding 01, 02, 03, or 37 | Please note that there should be no new Managed Apprentice arrangements reported through the SDR in 2023, unless you have a specific arrangement with TEC. The grand-parenting of learners who commenced as MA prior to 31 December 2022 should continue to be reported under SoF37 until they complete their programme of study. |
| Error# | Error Message | SDR Field | SDR File |
| 646 | MANAAPPR is Y and ASSIST is 12 | MANAAPPR | COUR |
| Cause | How to fix it |
| The MANAAPPR (managed apprenticeship) flag is set to yes but is not valid with ASSIST code 12. | Please note that there should be no new Managed Apprentice arrangements reported through the SDR in 2023, unless you have a specific arrangement with TEC. The grand-parenting of learners who commenced as MA prior to 31 December 2022 should continue to be reported under SoF37 until they complete their programme of study. |
| Error# | Error Message | SDR Field | SDR File |
| 647 | MANAAPPR is Y and Attend is not 1 | MANAAPPR | COUR |
| Cause | How to fix it |
| The MANAAPPR (managed apprenticeship) flag is set to yes but is not valid with Attend code 1. | Please note that there should be no new Managed Apprentice arrangements reported through the SDR in 2023, unless you have a specific arrangement with TEC. The grand-parenting of learners who commenced as MA prior to 31 December 2022 should continue to be reported under SoF37 until they complete their programme of study. |
| Error# | Error Message | SDR Field | SDR File |
| 649 | MANAAPPR is Y and both Provider Credits/Points and NQF Credits of the qualification are less than 120 | MANAAPPR | COUR |
| Cause | How to fix it |
| The MANAAPPR (managed apprenticeship) flag is set to yes. A managed apprenticeship should be of 120 credits or more. | Please note that there should be no new Managed Apprentice arrangements reported through the SDR in 2023, unless you have a specific arrangement with TEC. The grand-parenting of learners who commenced as MA prior to 31 December 2022 should continue to be reported under SoF37 until they complete their programme of study. |
| Error# | Error Message | SDR Field | SDR File |
| 652 | FUNDING = 31 and COMPLETE is not 4 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source 31 is reserved for withdrawn students only | Change the funding source, or, if the student is withdrawn, change the completion code to 4 (this will happen automatically if you use the withdrawal wizard in SELMA) |
| Error# | Error Message | SDR Field | SDR File |
| 653 | FUNDING = 31 and CRS_WTD is null | CRS_WTD | COUR |
| Cause | How to fix it |
| Funding source 31 is reserved for withdrawn students only | Change the funding source, or, if the student is withdrawn, set a withdrawal date on the enrolment component (this will happen automatically if you use the withdrawal wizard in SELMA) |
| Error# | Error Message | SDR Field | SDR File |
| 654 | FUNDING = 32 and QUAL is not NZQF Level 3 or 4 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source 32 is only valid for enrolments in level 2 and 3 qualifications | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 655 | FUNDING = 32 and course start date is not greater than 31/12/16 | CRS_SRT | COUR |
| Cause | How to fix it |
| Funding source 32 is not valid for SDR prior to 2017 | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 656 | FUNDING = 33 and QUAL is not NZQF Level 2 or 3 or FACTOR is greater than 0.35 | FUNDING | COUR |
| Cause | How to fix it |
| Enrolments into funding source 33 are only valid for level 2 and 3 qualifications with an EFTS factor less or equal to 0.35 | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 657 | FUNDING = 33 and course start date is not greater than 31/12/16 | CRS_SRT | COUR |
| Cause | How to fix it |
| Funding source 33 is not valid for SDR prior to 2017 | Change the funding source in the enrolment and underlying enrolment components |
| Error# | Error Message | SDR Field | SDR File |
| 659 | RESIDENCY or AUS_RESIDENCY is Y or CITIZEN is NZL or AUS and ATTEND is 4 and ASSIST is not 00, 03 or 13 if the course start date is after 31/12/2016 | ASSIST | COUR |
| Cause | How to fix it |
| The assist code used suggests that the student is international but the residency or citizenship selected suggests the student is domestic. | Chang the residency or citizenship selection if the student is international or the ASSIST code if the student is domestic. |
| Error# | Error Message | SDR Field | SDR File |
| 660 | RESIDENCY or AUS_RESIDENCY is Y or CITIZEN is NZL or AUS and ASSIST is 00 or 13 and ATTEND is 4 and FUNDING = 01 or 30 and Qual Level is less than 7 | FUNDING | COUR |
| Cause | How to fix it |
| The student is domestic and studies in a programme below level 7 and should not use funding code 01 or 30 | The student should likely be in an enrolment with funding code 37. Or the student is not domestic and the residency and assist field needs changing. |
| Error# | Error Message | SDR Field | SDR File |
| 661 | FUNDING = 27 and course start date is greater than 31/12/2016 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source is disestablished | Change the funding source on the enrolment to a valid funding source for the year |
| Error# | Error Message | SDR Field | SDR File |
| 662 | FUNDING = 35 or 36 and course start date is not in year 2018 | CRS_SRT | COUR |
| Cause | How to fix it |
| Funding source is disestablished | Change the funding source on the enrolment to a valid funding source for the year |
| Error# | Error Message | SDR Field | SDR File |
| 663 | FEES_FREE_ELIGIBLE is other than Y or N or U for prior Dec 2019 submissions | FEES_FREE_ELIGIBLE | STUD |
| Cause | How to fix it |
| Other eligibility codes did not exist for submissions prior to 2019 | Change the fees free eligibility code on the student records NZ Compliance tab |
| Error# | Error Message | SDR Field | SDR File |
| 668 | FUNDING = 25 and course start date is greater than 31/12/2018 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source is disestablished | Change the funding source on the enrolment to a valid funding source for the year |
| Error# | Error Message | SDR Field | SDR File |
| 669 | FUNDING = 32 and course start date is greater than 31/12/2018 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source is disestablished | Change the funding source on the enrolment to a valid funding source for the year |
| Error# | Error Message | SDR Field | SDR File |
| 670 | FUNDING = 33 and course start date is greater than 31/12/2018 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source is disestablished | Change the funding source on the enrolment to a valid funding source for the year |
| Error# | Error Message | SDR Field | SDR File |
| 671 | Assist is 03 and Funding is not 02, 12 or 24 for submissions on or after August 2019 | ASSIST | COUR |
| Cause | How to fix it |
| ASSIST code 03 suggests that the student is international and only funding sources 02, 12 or 24 are valid for it. | Change the funding source on the enrolment or the ASSIST flag on the enrolment component |
| Error# | Error Message | SDR Field | SDR File |
| 673 | FEES_FREE_ELIGIBLE is other than Y or N or U or 8 or 9 or 0 or 1 or 2 on or after Dec 2019 submissions | FEES_FREE_ELIGIBLE | STUD |
| Cause | How to fix it |
| Other eligibility codes did not exist for submissions after 2019 | Change the fees free eligibility code on the student records NZ Compliance tab |
| Error# | Error Message | SDR Field | SDR File |
| 674 | FEES_FREE_ELIGIBLE cannot be 0 for submission year 2019 | FEES_FREE_ELIGIBLE | STUD |
| Cause | How to fix it |
| The Fees Free eligibility code of 0 would be 2020 which is not allowed for a 2019 submission. | Change the fees free eligibility code on the student records NZ Compliance tab |
| Error# | Error Message | SDR Field | SDR File |
| 690 | FUNDING = 37 and course start date is less than 01/01/23 | FUNDING | COUR |
| Cause | How to fix it |
| The funding source 37 did not exist prior to 2023 | All courses starting prior to the 1st January 2023 needs to be set to a valid funding source e.g. 01. |
| Error# | Error Message | SDR Field | SDR File |
| 691 | FUNDING = 37 and Qual level is not 3-7 | FUNDING | COUR |
| Cause | How to fix it |
| Funding source 37 is selected against a course that is reported as part of a programme that is not between level 3-7. | Programme levels 1-2 and above 7 have other funding sources. Change the funding source to a valid funding source on component (course) enrolment level in SELMA. |
| Error# | Error Message | SDR Field | SDR File |
| 694 | FUNDING = 01, course start date >= 01/01/23 but Qual Level and/or QAC code are not valid for 01 | QUAL | COUR |
| Cause | How to fix it |
| From the 1st January 2023 – Qualifications for level 3-6 should be reported under funding source 37 | Check all enrolments have the correct funding source set. For enrolments starting on or after the 1st January 2023, the funding source is 37 if the qualification is between level 3 and 6. Funding 01 can still be used for enrolments with courses that started prior to 1st January 2023 or for enrolments in qualifications of level 7 and above. |
| Error# | Error Message | SDR Field | SDR File |
| 695 | FUNDING = 37, course start date >= 01/01/23 but Qual Level and/or QAC code are not valid for 37 | QUAL | COUR |
| Cause | How to fix it |
| From the 1st January 2023 – Qualifications for level 3-6 should be reported under funding source 37 | Check all enrolments have the correct funding source set. For enrolments starting on or after the 1st January 2023, the funding source is 37 if the qualification is between level 3 and 6. Funding 01 can still be used for enrolments with courses that started prior to 1st January 2023 or for enrolments in qualifications of level 7 and above. |
| Error# | Error Message | SDR Field | SDR File |
| 696 | FUNDING = 01, Course is cross year (start year < 2023 and end year >= 2023) but Qual Level not valid for QAC code | FUNDING | COUR |
| Cause | How to fix it |
| New UFS validation – source of funding 01 and if year of course start date <= 2022 and year of course end date >= 2023 | If Qual level between 3 and 5 then QAC code can be in 60
If Qual level >= 3 then QAC code can be one of 01, 10, 11, 12, 13, 14, 20, 21, 25, 31, 32, 33, 35, 36, 37, 40, 41, 46, 50, 55, 90, 96, 97, 99 |
| Error# | Error Message | SDR Field | SDR File |
| 697 | FUNDING = 01, Qual Level must be >= 3 | QUAL | COUR |
| Cause | How to fix it |
| Funding 01 is not valid for level 1 and 2 and from 1st January 2023, funding 01 is only valide for level 7 and above | Check all enrolments have the correct funding source set. For enrolments starting on or after the 1st January 2023, the funding source is 37 if the qualification is between level 3 and 6. Funding 01 can still be used for enrolments with courses that started prior to 1st January 2023 or for enrolments in qualifications of level 7 and above. |
| Error# | Error Message | SDR Field | SDR File |
| 698 | FUNDING in 01,11,37 Course Start Year >= 2023 but Qual Level is null | QUAL | COUR |
| Cause | How to fix it |
| From the 1st January 2023 – Qualifications for level 3-6 should be reported under funding source 37 | Check all enrolments have the correct funding source set. For enrolments starting on or after the 1st January 2023, the funding source is 37 if the qualification is between level 3 and 6. Funding 01 can still be used for enrolments with courses that started prior to 1st January 2023 or for enrolments in qualifications of level 7 and above. |
| Error# | Error Message | SDR Field | SDR File |
| 001 | Student ID in course enrolment file is not in student file | ID | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 002 | Student ID is not unique in student file | ID | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 005 | Student ID is blank | ID | STUD |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 006 | Qualification Code is missing in Course Enrolment file | QUAL | COUR |
| Cause | How to fix it |
| No qualification code is entered against the programme in the curriculum settings of SELMA | In SELMA, go to Curriculum -> Find the applicable course -> open the course and go into edit mode -> go to the NZ Compliance tab -> Find the drop down list “Component Qual Code (SDR)” and set it to the correct qualification |
| Error# | Error Message | SDR Field | SDR File |
| 008 | COURSE is not unique on course register file | COURSE | COUR |
| Cause | How to fix it |
| This typically happens when a new version of a course is created in SELMA and the information between the old and new version of the course is mismatching and students with both new and old version enrolments are included in the SDR | In SELMA, two components have been used that have the same “Course STEO Code (SDR)” in the components NZ Compliance tab. It is possible to use two components with the same Course STEO Code in SELMA but all the information on the NZ Compliance tab of the two components needs to identical. |
| Error# | Error Message | SDR Field | SDR File |
| 010 | Qualification Code is not listed on Qualification Register | QUAL | COUR |
| Cause | How to fix it |
| The qualification has not been registered in STEO or the “Qualification Code (SDR)” entered in the NZ Compliance tab of the programme is wrong or missing. | Register and approve the qualification in STEO/DXP and make sure the correct qualification code is entered in SELMA on the NZ Compliance tab in the Programme in the Curriculum |
| Error# | Error Message | SDR Field | SDR File |
| 014 | Qualification Code in Course Enrolment is not approved for funding and FUNDING is 01, 11, 22, 25, 26, 27, 28, 29, 30, 32, 33 or 37 | QUAL | COUR |
| Cause | How to fix it |
| Qualification is not approved to your provider for funding. | The qualification needs to be approved for funding by TEC because the underlying courses attract funding from TEC. This error cannot be resolved in SELMA. |
| Error# | Error Message | SDR Field | SDR File |
| 015 | Student is enrolled in COURSE more than once with same start date | COURSE | COUR |
| Cause | How to fix it |
| Two valid component enrolments for the same course exist for the same student in SELMA and with the same start date. | It is common that students are enrolled into a course twice in SELMA, e.g. due to a re-sit of a course with new fees. These two courses cannot have the same start date. Set the start dates of the courses to the true date when the student started the course or started the re-sit. |
| Error# | Error Message | SDR Field | SDR File |
| 016 | EFTS_MTH must be numeric and between 0.0 and 0.9999 inclusive | EFTS_MTH | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 017 | Qualification Code is missing in Course Register file | QUAL | COUR |
| Cause | How to fix it |
| Qualification code is not entered in the NZ Compliance tab of the programme. | Make sure the correct qualification code is entered in SELMA on the NZ Compliance tab in the Programme in the Curriculum |
| Error# | Error Message | SDR Field | SDR File |
| 021 | CLASS is not a valid classification code | CLASS | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 022 | NZSCED is not valid | NZSCED | COUR |
| Cause | How to fix it |
| The NZ Schedule code is a statistical code that is set against the component in the curriculum setup (NZ Compliance tab) | Make sure a NZSCED code is selected against the SDR relevant component (course) in the SELMA curriculum setup. If the error persists, check that the NZSCED code is not deprecated (check if it is listed in the latest published SDR appendix file) |
| Error# | Error Message | SDR Field | SDR File |
| 023 | NZSCED is blank | NZSCED | COUR |
| Cause | How to fix it |
| The NZ Schedule code is a statistical code that is set against the component in the curriculum setup (NZ Compliance tab) | Make sure a NZSCED code is selected against the SDR relevant component (course) in the SELMA curriculum setup. |
| Error# | Error Message | SDR Field | SDR File |
| 025 | CATEGORY is not a valid category code | CATEGORY | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 026 | CATEGORY is not valid for CLASS | CATEGORY | COUR |
| Cause | How to fix it |
| The course category selected in SELMA is not valid for the course classification selected in SELMA | In SELMA, in the curriculum settings go to the correct component (course) and set a valid classification and category on the NZ Compliance tab. Check the SDR Appendix data for a list of valid funding categories for specific classifications. |
| Error# | Error Message | SDR Field | SDR File |
| 027 | CATEGORY is Z and FUNDING is 01, 11, 22, 24, 27, 28, 29 or 37 | CATEGORY | COUR |
| Cause | How to fix it |
| The course category selected in SELMA is not valid for the course classification selected in SELMA | In SELMA, in the curriculum settings go to the correct component (course) and set a valid classification and category on the NZ Compliance tab. Check the SDR Appendix data for a list of valid funding categories for specific classifications. |
| Error# | Error Message | SDR Field | SDR File |
| 036 | COURSE is blank | COURSE | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 037 | COURSE is not on course register file | COURSE | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 039 | COURSE start date must exist before the course enrolment start date | COURSE | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 044 | CREDIT value cannot be blank, less than 0 or greater than 240 | CREDIT | CREG |
| Cause | How to fix it |
| Credit value of a course (component) in SELMA is blank, less than 0 or greater than 240 | In SELMA, in the curriculum settings go to the correct component (course) and set a valid credit value. |
| Error# | Error Message | SDR Field | SDR File |
| 045 | FACTOR is blank or zero in course register and/or course enrolment file | FACTOR | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 052 | The sum of the monthly EFTS is greater than FACTOR | EFTS_MTH | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 054 | NZQFLEVEL is blank or not valid | NZQFLEVEL | CREG |
| Cause | How to fix it |
| The qualification level or course level is not selected in SELMA. | In the curriculum settings, make sure the correct level is selected against the courses and the programme on the NZ Compliance tab. |
| Error# | Error Message | SDR Field | SDR File |
| 056 | Student has consumed more than 2.0000 EFTS in a year | FACTOR | COUR |
| Cause | How to fix it |
| All enrolments of a student added up exceed 2 EFTS. | Make sure a student is not enrolled into more than 2 EFTS in one year. This can happen if re-sits are re-enrolled in SELMA or two programmes are delivered back-to-back and in a too short timeframe. |
| Error# | Error Message | SDR Field | SDR File |
| 060 | EFTS Not Allowed Before Course Start date or after Course End Date | EFTS_MTH | COUR |
| Cause | How to fix it |
| The way the SDR extraction is designed in SELMA, this error should not occur. | If this error arises, please contact the SELMA support team via support@selma.co.nz |
| Error# | Error Message | SDR Field | SDR File |
| 675 | MANAAPPR is Y and NZQF Level of the qualification is greater than 4 | MANAAPPR | COUR |
| Cause | How to fix it |
| The level for a qualification that is a managed apprenticeship cannot be greater than 4 | Switch off the managed apprentice flag (MANAAPPR) on the student’s component enrolment |
| Error# | Error Message | SDR Field | SDR File |
| 677 | MANAAPPR is Y And Qualification Award Category is 90, 91, 97 or 99 | MANAAPPR | COUR |
| Cause | How to fix it |
| The award category is not valid for a managed apprenticeship | Switch off the managed apprentice flag (MANAAPPR) on the student’s component enrolment |
| Error# | Error Message | SDR Field | SDR File |
| 681 | ASSIST = 14 and CRS_SRT is before 1 January 2022 | ASSIST | COUR |
| Cause | How to fix it |
| Assist code 14 did not exist prior to 2022 | Use a different ASSIST code – in SELMA, change the ASSIST code under the enrolment component edit menu – Field: Assist (SDR) |
| Error# | Error Message | SDR Field | SDR File |
| 682 | ASSIST = 14 and CRS_SRT is after 31 December 2023 | ASSIST | COUR |
| Cause | How to fix it |
| Assist code 14 cannot be used after 2023 | Use a different ASSIST code – in SELMA, change the ASSIST code under the enrolment component edit menu – Field: Assist (SDR) |
| Error# | Error Message | SDR Field | SDR File |
| 683 | ASSIST = 14 and DOB is before 1 January 1996 | ASSIST | COUR |
| Cause | How to fix it |
| Assist code 14 cannot be used for students over 25 years old | Use a different ASSIST code – in SELMA, change the ASSIST code under the enrolment component edit menu – Field: Assist (SDR) |
| Error# | Error Message | SDR Field | SDR File |
| 684 | ASSIST = 14 and ATTEND is not 1 or 2 | ASSIST | COUR |
| Cause | How to fix it |
| Assist code 14 can only be used for intramural and extramural residing in New Zealand | Use a different ASSIST code – in SELMA, change the ASSIST code under the enrolment component edit menu – Field: Assist (SDR) – Alternatively change the Intramural/Extramural Attendance field ( ATTEND ) in SELMA in the enrolment component edit menu. |
| Error# | Error Message | SDR Field | SDR File |
| 685 | ASSIST = 14 and FUNDING = 02 | ASSIST | COUR |
| Cause | How to fix it |
| Assist code 14 cannot be used for international students | Use a different ASSIST code – in SELMA, change the ASSIST code under the enrolment component edit menu – Field: Assist (SDR) – Alternatively change the student to domestic and change the funding source |
| Error# | Error Message | SDR Field | SDR File |
| 542 | Type D enrolment reported in Dec SDR, course end date in the return
year or earlier, not found in Completion file for same return period and
source of funding is not 06, 07, 08, 11 or 21 | COMPLETE | COUR |
| Cause | How to fix it |
| There are different reasons this might occur | If this error arises, please contact the SELMA support team via support@selma.co.nz |
