14.05.10 Complete ITR Enrolment

The ITR determines whether a programme enrolment is to be COMPLETED or not. This process is done on a daily basis through the ITR completions service. It runs at approximately 5am each morning.

ITR enrolment cannot be completed in SELMA until is completed in ITR.

Once a student has achieved all components in an enrolment, you can use the Fetch enrolment details function to get the information sitting in the ITR:

A pop up will open and you can trigger the fetch by clicking “Fetch enrolment details”, the button will then change to “Refresh ITR Enrolment Status”. It can take up to 15 minutes for the data to come through, you can check later on by clicking the “Refresh ITR Enrolment Status” button:

Graphical user interface, text, application, Teams

Description automatically generated

If not all components are complete, it will show the status of the enrolment and all components.

If the enrolment is in fact complete, you can now update the enrolment and SELMA will complete everything correctly. No further reporting is required, and the enrolment is concluded.

Related Articles

14.05.06 Create an ITR Intake

Before you can enrol a student, an intake for the ITR programme needs to be created and “Opened”. There is nothing different from an ITR intake compared to other intakes in SELMA. However, you cannot use an ITR intake for non ITR students. You may need to set the funding type on the intake to …

14.05.07 Enrol a Student

In SELMA navigate to Enrolments -> Enrol Student(s) On the enrolment screen, select the intake you would like to enrol learners into. If the intake funding is set to NZA & IT, an extra drop down will show you for you to set the fund for the specific student you are enrolling (Please select Enrolment …

14.05.04 Validate Students for ITR

Validate students for ITR You can either create a new student or open an existing student and set the “Validate data for” option to ITR. With this validation on, SELMA will check if all required data on the student is recorded before saving the record. Below screenshot shows the error message with detailed instructions of …

14.05.14 ITR Messages / Reports

Manage Messages in the ITR Reporting Screen To navigate to the screen below, go to Reporting -> ITR. This is the central screen that shows all the messages going to the ITR and their responses. It is an extremely helpful screen to see what is awaiting a response, has validation errors or was processed successfully: …